My practice was to confirm, as an organizer, with proofing the flyer.
If the band contact and caller confirm their approval of their listing on
the flyer six weeks to three months ahead of time, then we all know what is
in the schedule, and that there is publicity for the event. The reciprocal
confirmation request is, on the caller / band's part "let's see your
flyer"
for the date.
~Mark Jones
On Sun, May 8, 2016 at 4:00 PM, Amy Wimmer via Callers <
callers(a)lists.sharedweight.net> wrote:
I'm one third of a dance organizing team. The
person who does our
bookings of bands and callers has frequent brain farts. My husband
(3rd part of team) and I have had to make hasty repairs many times. I
try to stay in the loop of email transactions, but that isn't always
possible, depending on how our booker contacts people. I would advise
trying to find whether there is more than one person you could
contact, and copy them all with all your correspondence. Better odds.
-Amy in Seattle
On May 8, 2016, at 12:19 PM, Don Veino via
Callers <
callers(a)lists.sharedweight.net> wrote:
What do folks do to ensure dance booking contacts remember that they've
booked
you?
I just had my second booking in a row in a certain geography forget that
they had
booked me. What's curious is that in both cases these dances
approached me by email (I could understand it maybe if it were the other
way around?), we had an exchange where we clarified the dates, etc. and
confirmed we were all set. We agreed to connect again with any final
questions on program, accommodation, etc. as we approached closer to the
date. The first case turned out to be rather comical in their confusion -
the second I can't figure out.
So, short of calling/emailing monthly, what do YOU do to ensure folks
remember
their booking commitment with you?
Thanks,
Don
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