Flyers for an event weekend/week is a different kind of thing from regular open events. But for both: It really depends on the demographics of your target and current audiences. You gotta be where they look. I'll repeat: You gotta be where they look. YGBWTL Where do they look? I'd always had a policy of sending info through multiple various channels, including paper mail, email, and txt msgs. Some of our dancers are paper mail only, and they pick up flyers at the desk. Others are digital-only, and there is a sign-up list to get email notifications/reminders. For weekend/weeklong events, we mailed paper flyers/brochures to dance managers across the country hoping that they'd put them out on tables at local dances. REWIND A QR-code at the dance sign-in/pay front desk that lands on your org welcoming page is a great thing to do. Plaster that sucker everywhere. Make sure that the landing page is attractive, and at most one click to get to the Meat Of The Matter without scrolling (painful on a phone). We're trying to get there on our own org website. We have dancers who depend on those paper flyers / calendars to post on their fridge at home. The formula for "When are the dances near me?" i.e. generic calendar is crucial. Make it easy for non-digital people to carve out their 2nd Thursday or whatever. Have some paper on the table, even if most attendees don't take it. We also have dancers who never even look at the table of printed flyers, assuming that they will receive some electronic notification of the event. NOTE: the "generic" calendar is important for people who don't come often enough to pick up one at the door; don't leave them out! That, of course, requires an online presence which is kept up to date. Surely there are many volunteers eager to make sure that the web site is up-to-the-minute accurate! [painfully removing tongue from cheek] Many (most?) of our younger dancers don't deal with paper at all, so printed QR codes at the sign-in desk might be good. Sadly, we're experiencing a growing number of those things (admission payment, mailing list, yada) and keeping them separated for camera view is a problem for some ... "Semi-Techies" ... I want to say something else...this is long enough

We stopped USPS'ing flyers to individuals years ago. We send out a "Save the date" Email to the Address list, with a link to the website We create 1/2 page flyers and/or postcards to send to Dance organizers to put out at their dances - We've been known to send out PDFs and ask organizers to print them out and take to their dances We send out a "Registration is Open" Email, with a link to the website We create full page flyers and/or postcards to send to Dance organizers to put out at their dances David On Thu, Jan 9, 2025 at 7:39 AM John Sweeney via Organizers < organizers(a)lists.sharedweight.net&gt; wrote: -- David Macemon 503-432-9700 LinkedIn: www.linkedin.com/in/davidmacemon/

I like all the above ideas.  I also like to have something, whether it be a poster or card to put out at local dances.  Pat ReeserTraverse City MI On Thursday, January 9, 2025 at 10:26:06 AM EST, Lex Spoon via Organizers &lt;organizers(a)lists.sharedweight.net&gt; wrote: Since it's tailored to reach the right people, in this case by looking at previous participants, it seems reasonable to me to try. I love the ideas about a QR code and about making it a postcard. To throw out another idea, have you looked into business card ads? I've noticed that some bars I dance at will have a table with 2-3 little cards tossed on there that advertise other dances. I like it, and I think others do, too. If you like one kind of dance, there's a good chance you'll like another, so it doesn't feel like litter or like attention grabbing. It feels like dancers sharing clues with each other.  -Lex _______________________________________________ Organizers mailing list -- organizers(a)lists.sharedweight.net To unsubscribe send an email to organizers-leave(a)lists.sharedweight.net

We do mini save-the-date flyers (4 to a 8.5"x11" page) that have QR codes and short URL links to registration. Seth Tepfer, MBA, CSM, PMP (he, him, his) Senior IT Manager, Emory Primate Center [cid:69dbebbe-f8a1-4550-a643-2c19e6867626]<https://outlook.office.com/boo… Book time to meet with me<https://outlook.office365.com/owa/calendar/SethTepfer@mscloud.emory.n… ________________________________ From: Laur via Organizers &lt;organizers(a)lists.sharedweight.net&gt; Sent: Wednesday, January 8, 2025 11:20 PM To: organizers(a)lists.sharedweight.net &lt;organizers(a)lists.sharedweight.net&gt; Subject: [External] [Organizers] Dance weekend brochures - to mail or not mail We are debating the impact (and org expense) of mailing brochures to weekend past and present weekend event participants or interested parties. Our team is split in their opinions and so wanted to reach out for thoughts and experiences. The brochure will be available to view and download from website. Opinions or feedback on your experience with this??? Laurie Pietravalle West Michigan Sent from Yahoo Mail for iPhone<https://mail.onelink.me/107872968?pid=nativeplacement&c=Global_Acquisition_YMktg_315_Internal_EmailSignature&af_sub1=Acquisition&af_sub2=Global_YMktg&af_sub3=&af_sub4=100000604&af_sub5=EmailSignature__Static_>

We do include a QR on our mailer  (attached).  Started that last year.  I don't handle registration so I don't have a feel for how much it was used. Mac McKeever St Louis   On Wednesday, January 8, 2025 at 10:45:14 PM CST, Laur via Organizers &lt;organizers(a)lists.sharedweight.net&gt; wrote: Eric thank you.  Great thoughts.  L.  Sent from Yahoo Mail for iPhone On Wednesday, January 8, 2025, 11:35 PM, Eric Eid-Reiner &lt;eric.eid.reiner(a)gmail.com&gt; wrote: _______________________________________________ Organizers mailing list -- organizers(a)lists.sharedweight.net To unsubscribe send an email to organizers-leave(a)lists.sharedweight.net

This is just an opinion -- not from direct experience on this question. Personally, I receive a lot more emails than I do physical things in the mail... so I think you might catch more eyes with a mailing. A downside is people not being able to click on a link from it to register right then if they want to. (But, making it clear on the mailing how to register could help. You could even consider creating a QR code if you wanted.) And, if doing a mailing, it could be followed up with an email to all those people a few weeks later. Eric Eid-Reiner On Wed, Jan 8, 2025 at 11:21 PM Laur via Organizers < organizers(a)lists.sharedweight.net&gt; wrote: