Organizers

organizers@lists.sharedweight.net

4 participants
515 discussions

by Emma Azelborn

Hi All, BIDA has been thinking a lot about how to make our band booking process more transparent, predictable, and fair. I wrote up a blog post summarizing what we've come up with, and thought it might be of interest to folks on this list: https://blog.bidadance.org/2025/05/bida-band-booking-timing.html Emma Azelborn she/her

1 week

Brooklyn Contra's organizer blog :)

by Emily Addison

Hey fellow organizers :) Just wanted to flag Brooklyn Contra's blog for y'all in case you hadn't heard about it. I'm really enjoying their posts a lot. Here's the latest on an argument for beautifying our dance halls: https://brooklyncontra.substack.com/p/make-it-cute-an-argument-for-beautiful This one really spoke to me I feel that the visual vibe of the hall adds a LOT to an event. You can actually sign up to get their blog posts sent to you via email. :) Emily in Ottaw

1 week, 6 days

Puttin' On The Dance 3 archive is live!!!!

by Emily Addison

Hey fellow organizers, Sharing this message on behalf of the POTD3 organizing team Thanks! Emily in Ottawa ====================================== Just a quick message to say that the archive of materials and photos from POTD3 (May 2-4 in Belfast Maine) has just gone live: https://www.puttinonthedance.org/potd3archive/ A big shout out to the archive team, facilitators and POTD3 participants for contributing to make the archive possible. Enjoy 🤗 Emily, Chrissy, Patty, & Lisa PS: Reminder that there are great archives from POTD1 and POTD2 as well!

2 weeks

New Substack Post: Make it Cute Make It Cute: An Argument for Beautiful Contra Dance Halls

by Admin Team

Hi Y'all, Inspired by a post a few months back we've got a new Substack post up! Make It Cute: An Argument for Beautiful Contra Dance Halls, and How to Do It On the Cheap! <https://brooklyncontra.substack.com/p/make-it-cute-an-argument-for-beautiful> We hope its helpful to folks, and we'd love to hear more idea for low cost ways to make rental halls lovely! Thanks, Christin at Brooklyn Contra

1 month

Tracking/Tracing Venmo Payments?

by Don Veino

Hi, We've been trying to figure out how to tie admission payments via Venmo to specific events. I'm not the account user so I'm only hearing this second hand or through web search, but we can create QR codes in Venmo with information encoded in them, e.g.: https://www.paypal.com/qrcodes/venmocs/be7ee836-3a9a-44c7-94e3-d6a1ae93b6b9… But I'm told when they are scanned, folks still need to key in the amount (despite it being encoded in the URL). And when payment comes through, there is no tie to a unique code that makes for easy attribution to a specific event. Are there any tricks others have found for doing this? It would be great if we can separate generic donations to our organization from event admission payments so we can properly credit them. This is something easily done in PayPal but folks don't seem to have the patience to use that tool and have asked for Venmo availability. Thanks in advance, Don

1 month, 4 weeks

📣LAST CALL: POTD3 registration closes April 15th!

by Emily Addison

Hi Shared Weight Organizers, Last notice about POTD3 :) See below! Thanks :) Emily ====================================================== Dear POTD email list members 🤗 This is a quick final reminder that Puttin' On The Dance 3 is happening soon in Belfast Maine! *🌟Registration closes **April 15th** at 11:59pm .🌟* We're super excited that there are so many folks who have never been to POTD who are participating this time around. The schedule is really coming together - we've got some fantastic sessions based upon community input and there's lots of space for the informal conversations as well. Plus some dancing of course! 🪅🪅🪅 *If you're available May 2-4 and would like to join us, check out the registration information: https://www.puttinonthedance.org/ <https://www.puttinonthedance.org/>* We even have a couple of scholarships left.) Cheering y'all on - So grateful that we're each doing our bit to bring joy to others and make the world a better place. ♥️♥️♥️ The POTD3 organizing team Emily Addison, Chrissy Fowler, and Patty Giavara -- puttinonthedance.org facebook.com/PuttinOnTheDance *You're on the POTD email list because we think you're interested in conferences for dance organizers. Let us know if you want your address removed. *

2 months

📣POTD registration now open to those outside our catchment area!

by Emily Addison

Hi fellow dance organizers, Here's the latest from the POTD3 team. :) Emily ===================================== Hi Fellow Dance Organizers! Wow - it's already April first - hoping that many of you are enjoying some early spring flowers. 🪻🪻🪻 🌟🌟🌟🌟🌟🌟🌟🌟 *Puttin' On The Dance 3 registration is now officially open to those outside our catchment area!* 🌟🌟🌟🌟🌟🌟🌟🌟 All details about the conference are here. <https://www.puttinonthedance.org/potd-3/> There are even still a few scholarships available. *Heads up that registration CLOSES April 15th.* Our team is in the midst of program planning and it's looking pretty darn exciting! So thankful that many of you will be joining us for this co-created weekend of learning, connection, and inspiration for dance organizers. ♥️♥️♥️ The POTD3 organizing team Chrissy Fowler, Patty Giavara, and Emily Addison

2 months, 1 week

📣Looking forward to the WOW of POTD3! ….Registration filling up!

by Emily Addison

Hi fellow organizers :) Latest news from the POTD3 team! Emily in Ottawa ---------- Forwarded message --------- From: Puttin' on the Dance Team <puttinonthedance(a)gmail.com> Date: Mon, Mar 24, 2025 at 9:03 AM Subject: 📣Looking forward to the WOW of POTD3! ….Registration filling up! To: POTD organizers' conference <puttinonthedance(a)gmail.com> Hello fellow Dance Organizers, “Learning new ideas to bring back to my dance community” “Building a network of other dance organizers, hearing their issues and solutions” “Brainstorming, time by the ocean, dancing, new friends” These are a few of the things that Puttin’ On the Dance 3 registrants have said would make a “WOW” experience. Here’s how POTD3 <https://www.puttinonthedance.org/potd-3/> is shaping up to meet these expectations… and more: - In just over three weeks, the conference is half full! - So far, there are organizers representing 24 different groups from 7 states and provinces. That’s a lot of knowledge, experience, ideas, and opportunities for new connections and friendships. - We’ll dance together on Friday to Rick Mohr & Thunderwing. On Saturday, we’ll dance to the calling and music of fellow conferees. - The conference schedule includes 8 workshop sessions, 3 full-group sessions, and LOTS of small-group and 1:1 conversation time. - And all this at a hotel on the ocean’s edge <https://www.firesideinnbelfast.com/> with a beautiful view, mineral pool, hot tub and sauna. Priority registration for organizers from New England, New York and the eastern Canadian provinces is in effect until March 31. (We’ll start admitting organizers from other parts of North America and other dance traditions on April 1.) And there are still scholarships and exchange rate offsets available! Click here to learn more and to register <https://docs.google.com/forms/d/e/1FAIpQLScXVFeCRqUdQgsQcMh8aMQLJvrAN-DW0Zu…> . Let us know what would make POTD3 a “WOW” experience for you: Program survey link <https://docs.google.com/forms/d/e/1FAIpQLScOIg_Qpqqg9Fs106NdaPJKBxgMMVLJ9uX…> POTD Planning Team - Patty Giavara, Chrissy Fowler & Emily Addison -- puttinonthedance.org facebook.com/PuttinOnTheDance *You're on the POTD email list because we think you're interested in conferences for dance organizers. Let us know if you want your address removed. *

2 months, 2 weeks

📣Save your spot for the POTD3 organizer conference!

by Emily Addison

Hey Dance Organizers.... Passing this to you from the whole POTD team :) Emily ====================== Dear dance organizers, Puttin' On the Dance 3: Dancing Forward Together registration has been open for just over a week and the conference is already 1/3 full. Woot woot! Why register sooner than later? - Scholarships are still available - The first 10 Canadian registrants receive $100USD to offset unfavorable exchange rate - It helps the POTD planning team* with conference planning! Conference details and registration form here. <https://www.puttinonthedance.org/potd-3/> Wondering how to fund your attendance? Check out this page <https://www.puttinonthedance.org/register/fund-your-attendance/>. Live outside the POTD catchment area <https://www.puttinonthedance.org/potd-3/>? If you want to attend - fill out the registration form now - but don’t pay. On April 1, if there’s room in the conference, we will offer spots to registrants outside the catchment area, in date order of registration. Want to help shape the content of POTD3 sessions and workshops? Fill out the program input questionnaire <https://forms.gle/3gCBRuqodu9Z2RCV8> by March 14th. With eager anticipation, *POTD Planning Team - Patty Giavara, Chrissy Fowler & Emily Addison

3 months

🌟Puttin' On The Dance 3 registration now open!🌟

by Emily Addison

Hi Shared Weight Organizers :) Sharing on behalf of the Puttin' On The Dance volunteer team! :) :) :) Emily in Ottawa ====================================================== Dear dance organizers, Today, REGISTRATION IS OPEN for Puttin' On the Dance 3: Dancing Forward Together, the dance organizers’ conference on May 2-4 in Belfast, Maine. Our conference theme, Dancing Forward Together, reflects the commitment we all share. Our dances create strong social bonds and positive uplift to our communities, and in this time of uncertainty and upheaval, it is especially important for dance organizers to support each other and ourselves. POTD will nourish peer to peer connections and buoy our spirits, helping us return to our dance organizations with renewed commitment and vigor. Let’s join hands to move forward! Before you register, look at puttinonthedance.org/potd-3/ <https://www.puttinonthedance.org/potd-3/> for important info on: - fees - scholarships - schedule - program survey - and more! Register Here: https://forms.gle/uUMWrebtrwJdBTJW9 The Fund Your Attendance <https://www.puttinonthedance.org/register/fund-your-attendance/> page has new information, including: - scholarship process - offsetting the exchange rate for Canadians - additional strategies to fund your attendance without stretching your personal reserves. We’re getting some great input through the POTD3 Program Input Survey - if you haven’t filled it out, here’s the form: https://forms.gle/3gCBRuqodu9Z2RCV8 We can’t wait to be with you in May! POTD Planning Team Patty Giavara, Chrissy Fowler & Emily Addison PS Check out these amazing photos from POTD2 to get a sense of the fun and energy! <https://www.flickr.com/photos/puttinonthedance/albums/>

3 months, 1 week

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Organizers