16 Feb
2023
16 Feb
'23
11:53 p.m.
Hello! I’ve finally found the opportunity to join this group, and I’d like to ask a
question. Do any of your contra boards have term limits, and or required rotation of
officers?
Thanks, Peg
17 Feb
17 Feb
12:04 a.m.
New subject: [External] administrative question
Peggy - great question. It will be fascinating to watch the different answers.
In Atlanta, the contra dance board (Steering Committee) has nine members, each serving a
three year term. The terms are staggered, so that three rotate off each year. At the start
of each term we elect new officers (President, Vice-President, Secretary, Treasurer). In
practice the Treasurer remains the same for 3 years, due to all the trouble to change over
bank accounts and such.
Seth Tepfer, MBA, CSM, PMP (he, him, his)
Senior IT Manager, Emory Primate Center
________________________________
From: Peggy Hesley via Organizers <organizers(a)lists.sharedweight.net>
Sent: Thursday, February 16, 2023 6:53 PM
To: organizers(a)lists.sharedweight.net <organizers(a)lists.sharedweight.net>
Subject: [External] [Organizers] administrative question
Hello! I’ve finally found the opportunity to join this group, and I’d like to ask a
question. Do any of your contra boards have term limits, and or required rotation of
officers?
Thanks, Peg
_______________________________________________
Organizers mailing list -- organizers(a)lists.sharedweight.net
To unsubscribe send an email to organizers-leave(a)lists.sharedweight.net
3:08 a.m.
New subject: [External] administrative question
Hi Peggy,
Although this is not about a dance organization, I am a member of a small statewide
non-profit volunteer organization in Oregon and have been on its Board for years. (The
organization is the Oregon Forage and Grassland Council.) Maybe this can be of some help.
The Board contains about 12 people, all elected from the membership. Terms are 3 years,
with a limit of 2 terms. Elections are staggered: only 1/3 of the board members are up for
election each year. The board members choose the president and vice-president from the
board. Those positions are for 2 years, and except for exceptions cannot be repeated
consecutively. The secretary and treasurer are two separate roles -- they can be from the
board but they can also be organization member who are not on the board.
This system has worked reasonably well. But the pros and cons have to be balanced out.
Identifying new folks to serve on the board is indeed challenging, but we've been able
to do it when we worked hard about it, especially talking directly to folks to apply.
Board meetings are held monthly on Zoom. The agenda follows basic parliamentary procedure,
so these meetings rarely take more than one hour.
All the activities of the organization are organized and conducted by committees. These
report to the board at each board meeting. Each committee must contain one board member,
although that person may or may not be the committee chair.
Good luck with your organization.
Woody Lane
Dance caller, percussive dancer
Roseburg, Oregon
Cell: 541-556-0054
On the road, from Samsung Galaxy Tablet
________________________________
From: Tepfer, Seth via Organizers <organizers(a)lists.sharedweight.net>
Sent: Thursday, February 16, 2023, 7:04 PM
To: organizers(a)lists.sharedweight.net <organizers(a)lists.sharedweight.net>et>; Peggy
Hesley <peghesley(a)cox.net>
Subject: [Organizers] Re: [External] administrative question
Peggy - great question. It will be fascinating to watch the different answers.
In Atlanta, the contra dance board (Steering Committee) has nine members, each serving a
three year term. The terms are staggered, so that three rotate off each year. At the start
of each term we elect new officers (President, Vice-President, Secretary, Treasurer). In
practice the Treasurer remains the same for 3 years, due to all the trouble to change over
bank accounts and such.
Seth Tepfer, MBA, CSM, PMP (he, him, his)
Senior IT Manager, Emory Primate Center
________________________________
From: Peggy Hesley via Organizers <organizers(a)lists.sharedweight.net>
Sent: Thursday, February 16, 2023 6:53 PM
To: organizers(a)lists.sharedweight.net <organizers(a)lists.sharedweight.net>
Subject: [External] [Organizers] administrative question
Hello! I’ve finally found the opportunity to join this group, and I’d like to ask a
question. Do any of your contra boards have term limits, and or required rotation of
officers?
Thanks, Peg
_______________________________________________
Organizers mailing list -- organizers(a)lists.sharedweight.net
To unsubscribe send an email to organizers-leave(a)lists.sharedweight.net
3:22 a.m.
New subject: [External] administrative question
Our dance elects a new board every spring, which is usually the same as the
previous board (most changes happen through people leaving mid-year and
then us drafting replacements). We don't have term limits, though they
might be a good idea. Our current board members have been on for 9m, 9m,
9m, 9m, 9m, 3y, 4y, and 12y (hi!): with restarting we got five new
enthusiastic board members which has been great.
https://www.bidadance.org/bylaws
Jeff
On Thu, Feb 16, 2023 at 10:08 PM Woody Lane via Organizers <
organizers(a)lists.sharedweight.net> wrote:
Hi Peggy,
Although this is not about a dance organization, I am a member of a small
statewide non-profit volunteer organization in Oregon and have been on its
Board for years. (The organization is the Oregon Forage and Grassland
Council.) Maybe this can be of some help.
The Board contains about 12 people, all elected from the membership. Terms
are 3 years, with a limit of 2 terms. Elections are staggered: only 1/3 of
the board members are up for election each year. The board members choose
the president and vice-president from the board. Those positions are for 2
years, and except for exceptions cannot be repeated consecutively. The
secretary and treasurer are two separate roles -- they can be from the
board but they can also be organization member who are not on the board.
This system has worked reasonably well. But the pros and cons have to be
balanced out. Identifying new folks to serve on the board is indeed
challenging, but we've been able to do it when we worked hard about it,
especially talking directly to folks to apply.
Board meetings are held monthly on Zoom. The agenda follows basic
parliamentary procedure, so these meetings rarely take more than one hour.
All the activities of the organization are organized and conducted by
committees. These report to the board at each board meeting. Each committee
must contain one board member, although that person may or may not be the
committee chair.
Good luck with your organization.
Woody Lane
Dance caller, percussive dancer
Roseburg, Oregon
Cell: 541-556-0054
On the road, from Samsung Galaxy Tablet
------------------------------
*From:* Tepfer, Seth via Organizers <organizers(a)lists.sharedweight.net>
*Sent:* Thursday, February 16, 2023, 7:04 PM
*To:* organizers(a)lists.sharedweight.net <organizers(a)lists.sharedweight.net>et>;
Peggy Hesley <peghesley(a)cox.net>
*Subject:* [Organizers] Re: [External] administrative question
Peggy - great question. It will be fascinating to watch the different
answers.
In Atlanta, the contra dance board (Steering Committee) has nine members,
each serving a three year term. The terms are staggered, so that three
rotate off each year. At the start of each term we elect new officers
(President, Vice-President, Secretary, Treasurer). In practice the
Treasurer remains the same for 3 years, due to all the trouble to change
over bank accounts and such.
Seth Tepfer, MBA, CSM, PMP (he, him, his)
Senior IT Manager, Emory Primate Center
------------------------------
*From:* Peggy Hesley via Organizers <organizers(a)lists.sharedweight.net>
*Sent:* Thursday, February 16, 2023 6:53 PM
*To:* organizers(a)lists.sharedweight.net <organizers(a)lists.sharedweight.net
*Subject:* [External] [Organizers]
administrative question
Hello! I’ve finally found the opportunity to join this group, and I’d like
to ask a question. Do any of your contra boards have term limits, and or
required rotation of officers?
Thanks, Peg
_______________________________________________
Organizers mailing list -- organizers(a)lists.sharedweight.net
To unsubscribe send an email to organizers-leave(a)lists.sharedweight.net
_______________________________________________
Organizers mailing list -- organizers(a)lists.sharedweight.net
To unsubscribe send an email to organizers-leave(a)lists.sharedweight.net
12:29 a.m.
Hi Peg, and welcome to the group!
We have a 5 member board. We had term limits years ago, but had to give
up on them when we couldn't get enough volunteers to support a rotation.
Members aren't elected to specific offices, but to "at large"
positions. The board selects the officers every year for that term.
Only the president and vice-president have to be on the board, though
the secretary almost always is.
As Seth pointed out, you don't want the treasurer changing often if
they're competent. Unfortunately we had one scoundrel who not only
didn't do the work but actually stole a small amount from us. And he
was a CPA!
Keith in Houston
On 2/16/23 17:53, Peggy Hesley via Organizers wrote:
Hello! I’ve finally found the opportunity to join this
group, and I’d like to ask a question. Do any of your contra boards have term limits, and
or required rotation of officers?
Thanks, Peg
_______________________________________________
Organizers mailing list -- organizers(a)lists.sharedweight.net
To unsubscribe send an email to organizers-leave(a)lists.sharedweight.net
12:33 a.m.
We (Sacramento Country Dance Society, in California) have one-year Board
terms, with a maximum of five consecutive terms. So I'll term-out at the
end of this April, just as I begin to develop delusions of czardom.
Martin
On 2/16/23 15:53, Peggy Hesley via Organizers wrote:
Hello! I’ve finally found the opportunity to join this
group, and I’d like to ask a question. Do any of your contra boards have term limits, and
or required rotation of officers?
Thanks, Peg
_______________________________________________
Organizers mailing list --organizers(a)lists.sharedweight.net
To unsubscribe send an email toorganizers-leave(a)lists.sharedweight.net
12:35 a.m.
The Bay Area Country Dance Society is a San Francisco Bay Area nonprofit which has a board
and officers (each with a 1-year term and subject to reelection every year) that sponsors
multiple ECD and contra series and dance weeks and weekends and performance teams (morris
and "American Dance").
While some board members are organizers of other events, others are interested community
members who don't run events. No board member - in their capacity as a board member -
serves on an event committee. The board underwrites events and pays losses, sets pay
policies, pays rent for the website, pays a bookkeeper to handle all the 1099s. The dance
and camp committees run the dances and camps but have to get budgets approved, submit
final reports, etc.
The Board has to approve volunteers to be in charge of events, annually, and appoints
series programmers who then make booking decisions (within the financial limits the board
has set, or getting permission to go outside them). So the same person can be in charge
of a camp every year but they have to get reapproved every time.
Other than that, there are no term limits. On the Board, it's a complicated enough
organization that it takes a new member about a year to get hold of all the stuff we do,
learn enough about how events run to understand budgets, etc.
(I've been the chair for a *long* time. I once tried to promote bylaws changes to at
least keep the whole board from dissolving every year - really, all the officer terms and
the board member terms expire every May, so if we don't hold an election we'd
technically have nobody in those positions,k and the people who can vote in those
elections are the current board, so there'd be nobody able to vote, which is dumb.
Tried to set up three year terms with staggered starts so that no more than a third of the
board wold turn over. The idea went nowhere. Even if someone committed to a three-year
term they might still resign after one.)
In practice, what we've been finding is that it's hard enough to get people
willing to be Board members, attend most of the meetings, red email enough to be up on
issues, that it seems self-defeating to demand that the people willing to keep doing it
stop doing it.
It's not ideal. We did have one person we would have liked to have on the Board who
said she wouldn't do it unless we instituted term limits - but we couldn't see
enough benefit and could see too much risk.
-- Alan
________________________________________
From: Peggy Hesley via Organizers <organizers(a)lists.sharedweight.net>
Sent: Thursday, February 16, 2023 3:53 PM
To: organizers(a)lists.sharedweight.net
Subject: [Organizers] administrative question
Hello! I’ve finally found the opportunity to join this group, and I’d like to ask a
question. Do any of your contra boards have term limits, and or required rotation of
officers?
Thanks, Peg
_______________________________________________
Organizers mailing list -- organizers(a)lists.sharedweight.net
To unsubscribe send an email to organizers-leave(a)lists.sharedweight.net
1:16 a.m.
Portland (Oregon) Country Dance Community has a Board that oversees the
individual committees.
Board members are elected to a 2-year term, and may not serve for more than
6 consecutive years. The Board chooses the President, Treasurer and
Secretary.
Most of the individual committees (English, Contra, Various special
events) do not have term limits.
David
--
David Macemon
503-432-9700
LinkedIn: www.linkedin.com/in/davidmacemon/
10:16 a.m.
Hi Peg,
Board? What board? Karen and I run all our dances as a small business. We run weekly,
monthly and quarterly dances of different genres. It is just the two of us. So there is
definitely no term limit or rotation!
Are we the only ones just running dances by ourselves?
Happy dancing,
John
John Sweeney, Dancer, England john(a)modernjive.com 01233 625 362 & 07802 940 574
http://www.contrafusion.co.uk for Dancing in Kent
-----Original Message-----
From: Peggy Hesley via Organizers <organizers(a)lists.sharedweight.net>
Sent: 16 February 2023 23:53
To: organizers(a)lists.sharedweight.net
Subject: [Organizers] administrative question
Hello! I’ve finally found the opportunity to join this group, and I’d like to ask a
question. Do any of your contra boards have term limits, and or required rotation of
officers?
Thanks, Peg
_______________________________________________
Organizers mailing list -- organizers(a)lists.sharedweight.net To unsubscribe send an email
to organizers-leave(a)lists.sharedweight.net
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8 comments
9 participants
participants (9)
-
David Macemon -
Jeff Kaufman -
John Sweeney -
Keith Holmes -
Martin Lodahl -
Peggy Hesley -
Tepfer, Seth -
Winston, Alan P. -
Woody Lane