Hi Peggy,

Although this is not about a dance organization, I am a member of a small statewide non-profit volunteer organization in Oregon and have been on its Board for years. (The organization is the Oregon Forage and Grassland Council.) Maybe this can be of some help. 

The Board contains about 12 people, all elected from the membership. Terms are 3 years, with a limit of 2 terms. Elections are staggered: only 1/3 of the board members are up for election each year. The board members choose the president and vice-president from the board. Those positions are for 2 years, and except for exceptions cannot be repeated consecutively. The secretary and treasurer are two separate roles -- they can be from the board but they can also be organization member who are not on the board. 

This system has worked reasonably well. But the pros and cons have to be balanced out. Identifying new folks to serve on the board is indeed challenging, but we've been able to do it when we worked hard about it, especially talking directly to folks to apply.

Board meetings are held monthly on Zoom. The agenda follows basic parliamentary procedure, so these meetings rarely take more than one hour. 

All the activities of the organization are organized and conducted by committees. These report to the board at each board meeting. Each committee must contain one board member, although that person may or may not be the committee chair. 

Good luck with your organization.

Woody Lane
Dance caller, percussive dancer
Roseburg, Oregon 
Cell: 541-556-0054
On the road, from Samsung Galaxy Tablet

From: Tepfer, Seth via Organizers <organizers@lists.sharedweight.net>
Sent: Thursday, February 16, 2023, 7:04 PM
To: organizers@lists.sharedweight.net <organizers@lists.sharedweight.net>; Peggy Hesley <peghesley@cox.net>
Subject: [Organizers] Re: [External] administrative question

Peggy - great question. It will be fascinating to watch the different answers.

In Atlanta, the contra dance board (Steering Committee) has nine members, each serving a three year term. The terms are staggered, so that three rotate off each year. At the start of each term we elect new officers (President, Vice-President, Secretary, Treasurer). In practice the Treasurer remains the same for 3 years, due to all the trouble to change over bank accounts and such.

Seth Tepfer, MBA, CSM, PMP (he, him, his)

Senior IT Manager, Emory Primate Center
From: Peggy Hesley via Organizers <organizers@lists.sharedweight.net>
Sent: Thursday, February 16, 2023 6:53 PM
To: organizers@lists.sharedweight.net <organizers@lists.sharedweight.net>
Subject: [External] [Organizers] administrative question
 
Hello! I’ve finally found the opportunity to join this group, and I’d like to ask a question. Do any of your contra boards have term limits, and or required rotation of officers?

Thanks, Peg
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