Organizers

organizers@lists.sharedweight.net

4 participants
515 discussions

Heads up -- organizers discussion group at the Flurry this weekend!

by Emily Addison

Hi All, If you're heading to the Dance Flurry this weekend, I wanted to give you a heads up that I'll be leading a one-hour dance organizers discussion session on Sunday from 11:15am-12:15pm in Hilton Broadway 4. This year, we'll be focusing all on upping attendance!!! When everyone listed their major concerns at last year's session, attendance issues were the most common. Thus - we'll be really digging into this and sharing our best practices. :) Hope to see you there! Emily in Ottawa

7 years, 4 months

Re: [Organizers] Taking admission

by Chrissy Fowler

Thanks for all input so far. I expect it will help inform our board discussions. Anyone else? Cheers, Chrissy (for Belfast Flying Shoes, in Belfast ME)

7 years, 4 months

POTD3 - Save the Date!

by POTD2 organizers' conference

Dear dance organizer friends, We're thrilled to announce that the Puttin' On the Dance (POTD) <http://www.puttinonthedance.org>conference returns this year. *Save the Dates for POTD3!* *November 30 – December 2, 2018* *Puttin’ On the Dance 3 : A Conference for Northeast Dance Organizers* Join us for POTD3 in Portland, Maine. Learn, connect, dance, and more! POTD is especially for organizers in Eastern Canada and the Northeastern United States who produce dance events in the North American and English social dance traditions (e.g., Cape Breton, community, contra, English country, family, gender free, Quebecois, and square). Space permitting, others interested in dance organizing, whether from other regions or those not currently organizing dances, are also welcome to attend. POTD is all about: - Providing resources and opportunities for learning, sharing, renewal and fun! - Strengthening our network of dance organizers - Practicing traditions together - Did we mention having fun? Lead sponsors include DownEast Friends of the Folk Arts (DEFFA <http://www.deffa.org>) and Portland Intown Contra Dance (PICD <http://www.portlandintowncontradance.com>). *Be in touch!* Let us know you’re excited, want to help make it happen, and/or anything else. Email puttinonthedance(a)gmail.com or connect with us on Facebook at facebook.com/PuttinOnTheDance With excitement and anticipation, POTD 3 Core Organizers Dela Murphy Chrissy Fowler Coral Breuer *P.S. The Back Story:* In November 2011, Puttin' On the Dance convened nearly 80 dance organizers in White River Junction, VT. In March 2015, Puttin' On the Dance 2 convened over 80 dance organizers in Ottawa, ON. Both POTD1 and POTD2 were packed with workshops, discussions, dancing and more. Dance communities throughout the region benefited from the weekend conference in significant ways, and Conference Archives from POTD1 <http://www.puttinonthedance.org/potd1archive/> and POTD2 <http://www.puttinonthedance.org/potd2-conference-notes/> continue to support dance organizers. Participants made it clear an event like this should happen every few years. (See testimonials <http://www.puttinonthedance.org/testimonials/>.) It’s time for POTD3! -- puttinonthedance.org facebook.com/PuttinOnTheDance *You're on the POTD email list because we think you're interested in conferences for dance organizers. Do let us know if you want your address removed,.and feel free to forward our news to others. Thanks!*

7 years, 4 months

Taking admission

by Emily Addison

Hi Chrissy and others. Happy New Year :) Catching up after holidays family insanity..... In Ottawa... Who: Two volunteers always. Don't have to be committee members or anything. Starts 1hr prior to the dance starting and goes until the break. (Then 'half price box goes out). 2 volunteers for each of 7-8pm, dances 1-2, dances 3-4, dances 5-6. We book these ahead so folks know and make sure one experienced person in each slot. How: -Scheduling done via email 1 week ahead. Call put out to volunteer email list -Not much vetting. Make sure one person with experience who knows how things work. Never been an issue other than would like to have some people be a bit more outgoing/warm to new people. -No compensation. And no difficulty getting slots filled. (Sometimes have to make a second ask but filling other volunteer positions at same time.) Other info: - We do have some 'instructions' written down on the role. -They are greeting the beginners too, giving out second dance free cards, etc. -We carefully track who is coming in (in terms of numbers in different categories, not names) so we can reconcile the finances but more importantly track data on type of people (e.g. members, new people, non members, students etc)... two people is good for that. :) Emily - Ottawa Contra

7 years, 5 months

Flyers

by bobfab＠aol.com

Hi all, At the Rochester NY monthly Contra Planning meeting, I took the action item to post here the following requests: 1) Please make sure to include the TOWN where your event is happening, prominently listed on any flyers 2) Our flyer table is getting very, very busy...can people consider 1/2 page flyers? We purge flyers weekly (I use the scrap, if I can, otherwise recycle it.) How do others manage the growing tide of paper? Bob Fabinski

7 years, 5 months

Taking admission

by Chrissy Fowler

We're curious about how other dance organizers handle the task of sitting at the door and taking money. Who does it? - organizers? - volunteers? - a mix? - nobody? - how many people at a time? How is it done? - scheduling people to do the task (how?) - vetting/soliciting the vols (any parameters?) - how long does each person sit at door on a given dance eve? - any compensation/barter? Other relevant info? Thanks, Belfast Flying Shoes board of directors Belfast, ME

7 years, 5 months

(no subject)

by bobfab＠aol.com

In Rochester NY, at our weekly Thursday Contra and Sunday English dances, we use the honor system. The cashbox is at the door inside the hall, where everyone can see who is at it. They are small-ish dances, about 50-60 people on average, and mostly regulars. We speak to all new dancers at the break and give a "next-time-free" pass, and use this as an opportunity to remind them to "pay this time." We have a few different prices, for members, students, young kids, and an annual pass option, so estimating what should be there is tricky. It usually works out when I eyeball it. Bob Fabinski On 12/28/17 11:22 AM, Chrissy Fowler via Organizers wrote: We're curious about how other dance organizers handle the task of sitting at the door and taking money. Who does it? - organizers? - volunteers? - a mix? - nobody? - how many people at a time? How is it done? - scheduling people to do the task (how?) - vetting/soliciting the vols (any parameters?) - how long does each person sit at door on a given dance eve? - any compensation/barter? Other relevant info? Thanks, Belfast Flying Shoes board of directors Belfast, ME _______________________________________________ Organizers mailing list Organizers(a)lists.sharedweight.net http://lists.sharedweight.net/listinfo.cgi/organizers-sharedweight.net bobfab(a)aol.com

7 years, 5 months

Re: [Organizers] Taking admission (Chrissy Fowler)

by Claire Takemori

Hi Chrissy, We have a small dance part of the BACDS. 3rd Sundays 3-6pm. bacds.org/sbc <http://bacds.org/sbc> Organizers sit the door & take money when no volunteers are available. We solicit volunteers when they sign in for the dance. Sign in sheet has pre-dance, & Dances #1-8. We don’t ask for money after the break. Usually one person, maybe a friend. If there is no volunteer, then we ask the caller to ask someone who is going to sit out to sign up. Each person sits out one dance. Sometimes someone is injured and sits all the dances. No compensation. Would love to see a compilation of answers or insight gleaned from this query. Claire Takemori South Bay Contra, San Jose CA On Dec 28, 2017, at 12:20 PM, organizers-request(a)lists.sharedweight.net wrote: We're curious about how other dance organizers handle the task of sitting at the door and taking money. Who does it? - organizers? - volunteers? - a mix? - nobody? - how many people at a time? How is it done? - scheduling people to do the task (how?) - vetting/soliciting the vols (any parameters?) - how long does each person sit at door on a given dance eve? - any compensation/barter? Other relevant info?

7 years, 5 months

Lower attendance this year?

by Marie-Michèle Fournier via Organizers

Hi all, Both Montreal and Ottawa have seen lower attendance this fall and we got word that it's similar in Brooklyn. Are any other local dances seeing this too? Any idea what might be causing this? Since it happens to both Canadian and American cities I doubt it's the political climate. Thanks, Marie ContraMontreal

7 years, 5 months

Cancellations payment to musicians and callers policy

by John W Gintell

What do dance organizers do about paying callers and musicians in the event that a dance gets cancelled because of bad weather?

7 years, 6 months

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Organizers