How do you have money to pay the minimum on lower turnout nights if you
never keep any money for yourselves?
On 2/26/2014 3:59 PM, Dana Dwinell-Yardley wrote:
Good heavens: that kind of miscommunication
sounds like no fun at all to
deal with. I'm grateful (especially now that I'm taking on booking
responsibilities!) that we now have a very clear payment system figured
After we take out our overhead, and pay the sound guy, we split what's
evenly between the folks on stage, with a limit on band size. So:
2-person band (3 people on stage) = 1/3 to caller, 2/3 to band
3-person band (4 on stage) = 1/4 to caller, 3/4 to band
4-or-more-person band (5+ on stage) = 1/5 to caller, 4/5 to band
We also have a minimum guarantee if we have a lower turnout, which isn't
all that often. We subsidized 7 of our 28 dances last year, but we had 4
dances with a huge turnout and well more than that with an above-average
turnout, so it all comes out in the wash.
We make special exceptions to this VERY rarely: for example, last time our
dance was on New Year's Eve, we paid the band and caller a little extra to
stay past midnight.
It took us a while to iron all this out as a committee, but it was well
worth it for the lack of confusion we have now!
On Wed, Feb 26, 2014 at 12:00 PM, <organizers-request(a)sharedweight.net
Jerome Grisanti wrote:
> Make sure you let the treasurer know who is getting paid, and how much
> I've been in the uncomfortable situation of handing someone money and
> having them say, "this is not the agreed amount." I've also been the
> caller when the person with the bank asked, "how much do we pay you?"
> ... Of course, it's not about the money, but smooth relations.
> AMEN !
> In my experience, lack of clarity on money happens all-too-often.
> It's usually not a big deal, but occasionally makes a mess.
> I still have uncomfortable feelings about a glitch like this -- from
> over a decade ago. At the break, the treasurer came up to me and
> began, "We should have talked about this in advance ..." It turned
> out that instead of the standard payment (which I had been led to
> expect), they wanted to apply a different formula (reducing my pay)
> because of an unusual band situation. I didn't know what to say, but
> observed that I had traveled hundreds of miles, which might also be
> considered unusual ... We concluded the discussion (which occupied
> the break, and would have been more happily spent socializing, and
> planning the 2nd half) with me saying "Just do whatever seems best to
> The organizer felt ruffled and grumpy, I felt ruffled and grumpy. I
> suspect that whatever compromise was achieved was explained to the
> band, so they felt that way, too. Ugh ! A lot of unnecessary
> annoyance over $50 or so.
> As Jerome observes, "it's not about the money, but smooth relations."
> It's really worth the extra communication to avoid putting performers
> and volunteer organizers in awkward situations.
> (postscript: there was a blizzard on Sunday, and I totaled my car on
> the way home. Definitely not my favorite dance weekend of all time ...)
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