Yes, we do take out a different dollar amount depending on attendance for
the hall expenses, sound, and performers. I know it's unusual, but our
hall does not charge a fixed amount, but instead charges a percentage (plus
the $0.25 fee per dancer, which I don't entirely understand). So it makes
sense to do everything as a percentage of our gross revenue, rather than
taking out all the guarantees, etc, then divvying the remainder up. I
would not recommend this method for dances whose hall charges a fixed fee,
since it ends up being a somewhat complicated calculation at the end of the
On Thu, Oct 25, 2012 at 12:17 PM, Chrissy Fowler <ktaadn_me(a)hotmail.com>wrote;wrote:
So, Dave, are you saying that you take out a different dollar amount each
dance for all of these categories based on what comes in the door on a
If so, I'm having a mind-blowing accounting experience here. Does anyone
else do this sort of thing?
We take out a flat amount each dance for dance organization expenses
(which just about covers all annual expenses for insurance, promo,
supplies, etc), the actual amounts for hall-sound-stipends-guarantees, then
divvy the rest up between performers (80%) and series kitty (20%). Kitty
is our safety net in case attendance income fails to cover our expenses on
a given night.
Ok, here's how our dance calculates performer and hall pay.
Hall is 30%, Performers: 53%, Sound 9.5%, which leaves 7.5% for our dance
organization. Out of that 7.5%, we pay all of our other expenses (ASCAP
fees, an extra 25 cents per person that goes out to the organization that
runs the hall, insurance). We also have a performer minimum of, I
$125 each, and a sound tech maximum, but I
don't know what that max is.
The hall has a minimum take as well, but we never have low enough
attendance to trigger that.
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