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340 discussions

by Chrissy Fowler

Hi all, Three things that I think have helped the dance series committees I've been part of are: - Be geared toward the needs of performers (having a guarantee with a bonus for good attendance, considering ways to increase the appeal for them to play/call for our series - like food, dinner, housing, etc) - Be geared toward the needs of dancers (thinking about what we as dancers love in a dance series, having an attitude of 'this will be fun!", having a broader concept of the sorts of dancers we want to attract - newbies *and* experienced folks of all ages) - Be clear about the vision we have for the series, but willing to adapt along the way, and making it workable for ourselves as commitee members (defining roles, distributing the responsibilities, communicating as things come up, giving small stipends for committee work - which takes the edge off feeling 'burdened', enjoying the process of dance management, wlecoming and even soliciting specific volunteer contributions, etc.) Great idea for a Shared Weight Organizers topic! Looking fwd to reading more contributions! Chrissy Fowler Belfast Maine ~~~~~~~~~~~~~~~~~~~~~~~~~~ website www.chrissyfowler.com dance series www.belfastflyingshoes.org telephone 207-338-0979 cell 603-498-3506 > > So what I'd like to do is hear from people and find out what they > > know now that they wish they had known before they became involved > > with organizing dance events. Pick the top 3 things (or more if you > > want) and send them to the list. Afterwards, we should have a > > pretty good list of information for people who are interested in > > getting started. > > _________________________________________________________________ Your E-mail and More On-the-Go. Get Windows Live Hotmail Free. http://clk.atdmt.com/GBL/go/171222985/direct/01/

14 years, 2 months

[Organizers] Fw: World's Greatest Square Dance Event of 2010

by JOE WROCKLAGE

Click here for conference website. Stop by the Visitors Information Center located downtown adjacent to the Kentucky International Convention Center and the Hyatt Regency at the Corner of 4th and Jefferson Streets, Louisville Kentucky 40202. Hours: Monday-Saturday, 10 a.m. to 6 p.m. Sunday, 12:00 p.m. to 5:00 p.m. Phone: (502) 379-6109 June 23-26 Kentucky Expo Center Louisville, kentucky THE WORLD’S GREATEST SQUARE DANCE EVENT OF 2010 WILL BE THE BEST EVER One of the most important if not the most important part of a National Square Dance Convention® is SOUND. If you cannot hear the caller/cuer/etc you do not enjoy the dance. The 59th National Square Dance Convention® is doing everything possible to ensure that, the best sound possible will be available and that everyone will be able to hear the cuer/caller/etc. The owner for Yak Stacks, the premier speaker system preferred by most callers, has been contracted to provide, set-up and maintain the sound systems in all dance halls. In addition, eight of the dance halls will have a “Sound Enhancement System” installed. The personnel involved have sounded 11 previous National Square Dance Conventions®, most Mid-America Square Dance Jamborees that were also held at Kentucky Exposition Center as well as many other major square dance events. For those who are not familiar with “Sound Enhancement Systems” and how they are used in square dancing, here is a brief explanation. An FM transmitter is connected to the sound system. The transmitter broadcasts a radio signal over a distance of 300-500 feet. The transmitter only broadcast the cuer/caller/etc’s voice not the background music. Individual dancers can then use a small FM radio and earphones to hear the caller/cuer/etc. The sound can be received on any FM radio such as a small clip-on or Walkman type radio with earphones. Most dancers already have a small portable FM radio with earphones they can use. For dancers who do not have a FM radio they can use, radios will be available in the vendor area. Each of the eight dance halls will use a different frequency to broadcast so there will be no interference between halls. In some of the major halls the Williams Sound System will be used. This system has been used in past conventions. With the use of Yak Stacks speakers, Hilton turntables and Sound Enhancement Systems in eight dance halls along with the most experienced sound crew available, we will ensure every dancer will be able to easily hear and enjoy every minute of the 59th National Square Dance Convention®. With the best sound available, great facilities, friendly people, terrific food, (including lots of delicious ice cream), and many great tours of the surrounding beautiful and interesting sites, the 59th National Square Dance Convention® will be the best ever, you do not want to miss this one, if you do you will be sorry. Dancers will be talking about the 59th NSDC for many years, everyone who attends the convention will experience a fabulous time and have special memories that will last a lifetime. See you in Louisville at The World’s Greatest Square Dance Event of 2010, June 23-26, 2010 FOR MORE INFORMATION AND TO REGISTER GO TO WWW.59thnsdc.COM Louisville is a city full of endless possibilities. It’s a city located somewhere between “way out there” and “feels like home”. A place known as both the “southern most northern city” and “the northern most southern city”. A place so unique, that you can pronounce our name 5 different ways – Looavul, Luhvul, Loueville, Looaville, Looeyville. It’s a place just for you, no matter how you wanna say it. Walk the streets of downtown, along Museum Row and you’ll find more galleries and museums than you can shake a stick at. And speaking of sticks, you sports lovers can see the world’s biggest bat on display at the Louisville Slugger Museum & Factory. In all, Museum Row on Main houses nine original attractions all within a six-block radius, now that’s what I call convenience! Since you are already downtown, you may as well stroll along the Urban Bourbon Trail or just hang out at Fourth Street Live, the city’s premier dining and entertainment district. Feel the excitement at Six Flags Kentucky Kingdom by taking a ride on one of the world’s longest stand-up coasters or making waves in Splashwater Kingdom. Live through the fastest two minutes in sports by visiting Churchill Downs and the Kentucky Derby Museum. Experience original one-of-a-kind cuisine by dining at one of our award-winning restaurants spread throughout four dining districts. Relax as you cruise the Ohio River aboard the Belle of Louisville, a National Historic Landmark. Be sure to stop by our Visitors Center located downtown at the corner of 4th and Jefferson Streets, where you can pick-up literature, buy souvenirs, grab your Urban Bourbon Trail Passport, purchase discounted attraction tickets, get directions and make restaurant reservations, all with the help of friendly travel counselors. Whether you’re visiting Louisville for a convention, a family vacation or soaking in the city’s bourbon culture, we hope you enjoy all the charm and possibilities Louisville has to offer. After all - It’s Possible Here. Send to a Friend| View Online Version| Opt Out Newsletter| Unsubscribe This email was sent by: Louisville Convention & Visitors Bureau 401 W. Main Street, Suite 2300; Louisville, KY 40202 We respect your privacy! Review our Privacy Statementfor more details.

14 years, 2 months

[Organizers] SharedWeight gathering at Ralph Page

by Chris Weiler (SW)

Hello everyone, Yes, we will have lunch gatherings both days at the Ralph Page Dance Legacy Weekend in the dinning hall in our usual spot. Chris will be there and is looking forward to seeing everyone! For those of you who haven't been, RPDLW is a great place to go and connect with the history of traditional dance and the people who made it happen. There are always tons of callers, musicians and organizers there so it's a great place to network, too. At lunch on Saturday and Sunday, we push a bunch of tables together at the back of the dining area and geek out about this passion that we all share. If you want to bring something and share it around the table, there will be other people participating in the impromptu potluck as well. SharedWeight is now 5 years old and it's great to see how far it's come and where it's going. This will be the fifth gathering at Ralph Page, too. That first year, we only had about 10 people around the table. Last year it seemed to be around 30 or 40. We started with only one list for callers, now we have three with lists for musicians and organizers as well. Thank you all for participating and making this forum a great place to share ideas, ask questions and help each other. Keep spreading the word! Happy Dancing, Chris Weiler and Seth Seeger

14 years, 4 months

[Organizers] 3 Things

by Chris Weiler (home)

Hey everyone, I was thinking back to when I got started organizing my own dance series a few years ago. Mostly about how much I didn't know what I was doing. It worked out well and the series is still going, albeit without my involvement now. So what I'd like to do is hear from people and find out what they know now that they wish they had known before they became involved with organizing dance events. Pick the top 3 things (or more if you want) and send them to the list. Afterwards, we should have a pretty good list of information for people who are interested in getting started. Here are mine: 1. I would have liked to have a better understanding of how broad the responsibilities of the organizer are. You need to be skilled in negotiation (booking), finances and budgeting, marketing, risk management and people management. I'm sure that I missed some, so feel free to add yours. 2. I didn't realize how much work it was to put on a dance series, so I should have been more proactive about recruiting help. I burned out after a year an a half and handed the series off to other people. Now I serve on three committees that put on either monthly or weekly dances. 3. I had thought some about the purpose of my series (to give me more experience as a caller), but didn't think as much about how it fit into the community and the vision for how it could contribute. A well thought out vision would have guided me towards better success and away from second guessing myself. Looking forward to hearing people's responses. Chris Weiler Goffstown, NH

14 years, 5 months

Re: [Organizers] kickstart - problem dancers

by Gale Wood

Hello Everyone, thought I'd weigh in; we had a similar situation years ago, the dance community did a real good job of policing itself. after a a couple of dances where the offending dancer could not find a partner (this person) stopped showing up.... where this person moved to.....I'm not sure Good luck Hope it all works out

14 years, 5 months

[Organizers] Kickstart Kudos

by Chrissy Fowler

Hi all, Glad this forum has gotten a good little kickstart. I recently was at a Dance Leadership Conference in Virginia, and encouraged those organizers in attendance to jump on board this forum. I agree that it's too valuable a resource to just languish. ================ Seems like "problem dancer" issue is gathering a full head of steam. Great to read solutions and suggestions. Our issue: The Legion dance floor is appallingly dusty. How do others deal successfully w this unpleasantry? ================ And what about sharing success stories or similar anecdotes? What are you grateful for? Our Belfast, Maine committee just met for our annual "state of the series" review. We're pleased that we have happy dancers & performers, cash in our kitty, affordable insurance (thanks CDSS! www.cdss.org), and a committee that's not-yet burnt out. The thing for which we are most grateful has got to be that one of our dancers is alive and thriving after suffering a heart attack at our June 2009 dance (CPR by dancers and AED from police responders saved him.) Everyone at the dance was cooperative, supportive, and helpful - whether doing chest compressions, getting out of the way, comforting children, or holding him in their hearts. Happy Thanksgiving to all! Chrissy Fowler Belfast, Maine ~~~~~~~~~~~~~~~~~~~~~~~~~~ website www.chrissyfowler.com dance series www.belfastflyingshoes.org _________________________________________________________________ Windows 7: It works the way you want. Learn more. http://www.microsoft.com/Windows/windows-7/default.aspx?ocid=PID24727::T:WL…

14 years, 5 months

[Organizers] kickstart - problem dancers

by Chris Weiler (home)

Hello everyone, It's time to kickstart this forum. It's too valuable a resource to let sit unused. I'll start it off with a question that's been brought up in a couple of communities that I'm involved in: When a dancer is causing problems through rough dancing and unwelcome flirting, seems unable to change and has been banned from one dance series, should other dance series in the region be informed? Should they also ban the person from their dances? How do we communicate about this without violating slander and libel laws? thanks! Chris Weiler Goffstown, NH Board member for BIDA, CDS-Boston and the Scout House Monday Night Dance Committee

14 years, 5 months

Re: [Organizers] kickstart - problem dancers

by LSturgen＠aol.com

I agree that communication among nearby communities is a good idea. Perhaps key organizers from each venue should exchange contact information in advance in case such a situation, or any other need to coordinate efforts, arises. I am familiar with the situation Chris has described, in which several communities were having trouble with the same dancer simultaneously. It would have been useful to have the facts regarding how the various venues were dealing with him - I heard various reports of where he had been banned, some of which turned out to be false. This particular problem dancer was discussed at great length in a very lively series of posts on our local listserv, which in turn led to a more general and very valuable discussion of safe and socially acceptable dancing. At first he was referred to in generic terms, but at some point someone started using his name. To my knowledge he was not a reader of that listserv, but I can imagine rather nasty repercussions if he had seen his name in those uncomplimentary posts. Liz Sturgen Easthampton, Mass. In a message dated 11/24/2009 7:36:09 P.M. Eastern Standard Time, chris.weiler(a)weirdtable.org writes: Hello everyone, It's time to kickstart this forum. It's too valuable a resource to let sit unused. I'll start it off with a question that's been brought up in a couple of communities that I'm involved in: When a dancer is causing problems through rough dancing and unwelcome flirting, seems unable to change and has been banned from one dance series, should other dance series in the region be informed? Should they also ban the person from their dances? How do we communicate about this without violating slander and libel laws? thanks! Chris Weiler Goffstown, NH Board member for BIDA, CDS-Boston and the Scout House Monday Night Dance Committee _______________________________________________ Organizers mailing list Organizers(a)sharedweight.net http://www.sharedweight.net/mailman/listinfo/organizers

14 years, 5 months

Re: [Organizers] Advertising Roadblocks

by Dan Pearl

I guess they want to maintain their credibility by including listings for events with proven attractiveness for people in their target demographic. If you feel that they missed the mark, I suggest you resubmit the listing request accompanied by a) a histogram showing ages of attenders (invite people to put a tick-mark in an age band on a sheet when they arrive), b) photographs that show people of the target age range. If people in the target demo are not at your dance in any noticable numbers, then you have a chicken/egg problem that the newspaper is not interested in helping you solve.

14 years, 7 months

Re: [Organizers] Advertising Roadblocks

by Stephen Moore

How about getting someone who is on the lower end of the 20-34 age range to actually submit the listing? On Sep 20, 2009, at 2:41 PM, Jack Mitchell wrote: > What are the demographics of the folks that are already coming > to your > dance? As I remember from when I called for the Rochester dance > this > summer, you already have at least some of 20-34 year old folks > -- by > the end of the evening we probably had at least 20 or so in that > age > range. At least that particular evening, the band and caller > were all > in that age range too. Would it help to point that out to them, > and > let them know that you're hoping to increase that by advertising in > their publication? > Jack Mitchell > Durham, NC > At 09:53 AM 9/20/2009, you wrote: > > I was a bit frustrated by a reply I received from a MetroMix > editor, > regarding the advertising of > Rochester NY's Weekly Thursday Contra. > "I received your note and wanted to tell you that we excluded > your > listing > feeling that it's not appropriate for our target demo of 20-34." > Has anyone experienced this sort of rebuff? What is the > appropriate > way to > deal with it? > The advertising is free, so the only way I can think is to get > the > person > to a dance. > Bob > _______________________________________________ > Organizers mailing list > Organizers(a)sharedweight.net > [1]http://www.sharedweight.net/mailman/listinfo/organizers > > References > > 1. http://www.sharedweight.net/mailman/listinfo/organizers > _______________________________________________ > Organizers mailing list > Organizers(a)sharedweight.net > http://www.sharedweight.net/mailman/listinfo/organizers

14 years, 7 months

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Musicians