15 May
2016
15 May
'16
6:17 p.m.
Hi, Don,
Our dance organization has chosen a low tech solution that seems to have worked well. We
put together a cash box and four tally counters (shown in the photo) that yields
statistics for correct count for attendance as well as a means for determining correct
attendance recieipts - or at least an means of determining error. The associated Dance
Cash and Tally Box Record sheet provides a record and means of attaching any receipts for
expenses that might have been necessary for the event, as well as the receipt for the cash
deposit at the bank.
Hope that is useful,
Lou Echeandia
Treasurer,
Oakland County Traditional Dance Society (OCTDS)
-----Original Message-----
From: Don Veino via Organizers <organizers(a)lists.sharedweight.net>
To: A list for dance organizers <organizers(a)sharedweight.net>
Sent: Sat, May 14, 2016 8:46 pm
Subject: [Organizers] Admission Table "Cash Register"?
Hey all,
Do any of you have/use a program for your door sitters which acts as a cash register?
I've done some research to find a suitable simple program or app and have not found
one yet. Most of the truly simple ones are targeted at restaurants/bars. There are some
ticketing applications but they're aimed at theatres, etc. and nothing inexpensive at
all.
Need to keep it super simple for the door sitters and am hoping to use a touch screen
Android tablet as the interface. Would love to greatly speed up the tally and cash
box/accounting process for the night, improve accuracy and potentially create single use
volunteer passes on the spot.
I've started hacking up something on my own but before I spend too much time there I
thought I'd ask what others have done.
-Don
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15 May
15 May
7:36 p.m.
New subject: Admission Table "Cash Register"?
Thanks Lou, I like your gizmo!
We have a somewhat similar approach built into our accounting sheet (see
link below).
One side is for the door sitter's use and includes a tally area where they
make hash marks for attendance by type and record the various amounts
including the final cash box content at the end of their shift.
The back side is our committee accounting and talent, etc. payment records.
Each data element labeled with a [XX] code in bold on that sheet gets
entered into a google form -> spreadsheet for long term tracking and I've
built some basic error checking in there.
In my experience, the need to manually record the attendance is sometimes
forgot (particularly at the influx peak), resulting in deviation between
the counts and the final revenue. I usually end up back-calculating
attendance figures as a result.
Thanks again for sharing your approach!
-Don
Our accounting sheet is maintained at
http://mondaycontras.com/media/MonCon_Accounting.pdf
On Sun, May 15, 2016 at 2:17 PM, Lou Echeandia <lecheandia(a)aol.com> wrote:
Hi, Don,
Our dance organization has chosen a low tech solution that seems to have
worked well. We put together a cash box and four tally counters (shown in
the photo) that yields statistics for correct count for attendance as well
as a means for determining correct attendance recieipts - or at least an
means of determining error. The associated Dance Cash and Tally Box Record
sheet provides a record and means of attaching any receipts for expenses
that might have been necessary for the event, as well as the receipt for
the cash deposit at the bank.
Hope that is useful,
Lou Echeandia
Treasurer,
Oakland County Traditional Dance Society (OCTDS)
-----Original Message-----
From: Don Veino via Organizers <organizers(a)lists.sharedweight.net>
To: A list for dance organizers <organizers(a)sharedweight.net>
Sent: Sat, May 14, 2016 8:46 pm
Subject: [Organizers] Admission Table "Cash Register"?
Hey all,
Do any of you have/use a program for your door sitters which acts as a
cash register?
I've done some research to find a suitable simple program or app and have
not found one yet. Most of the truly simple ones are targeted at
restaurants/bars. There are some ticketing applications but they're aimed
at theatres, etc. and nothing inexpensive at all.
Need to keep it super simple for the door sitters and am hoping to use a
touch screen Android tablet as the interface. Would love to greatly speed
up the tally and cash box/accounting process for the night, improve
accuracy and potentially create single use volunteer passes on the spot.
I've started hacking up something on my own but before I spend too much
time there I thought I'd ask what others have done.
-Don
_______________________________________________
Organizers mailing list
Organizers(a)lists.sharedweight.net
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9:54 p.m.
New subject: Admission Table "Cash Register"?
1. Unless one has a trained small staff to work the admission table, I would recommend
going as low-tech as possible.
2. If you MUST have a breakdown between different classes (member/non-member, adults/kids,
etc.) a tally works with reasonable accuracy. If you want more accuracy, consider having
TWO people work the table (especially if lines tend to build): one to do the cash, the
other to take the tally. An alternative would be to use numbered tickets (for a drawing
during the evening) with different colors for different classes. Just be sure to record
the first number at the start of the evening!
3. Consider not bothering with the tally. At the dance I help run, we have adult/youth
rates and don't bother to take a tally. We operate on a basis of trust with our
door-sitters and the mix of adult/youth varies during the year in unsurprising ways -- we
just don't feel like we need to capture that information.
4. Any system can be compromised by crooked door-sitter. They can wink at their friends
and wave them in for no fee. They could pocket some money and not click the tally counter
or put a tick-mark on the paper. Anything!
In summary, I'd say a) don't collect data unless you need it; and b) K.I.S.S !
Dan
16 May
16 May
7:52 p.m.
New subject: Admission Table "Cash Register"?
Just in case there was any question, we have absolute trust in our
volunteers and have had no instances of door sitter cheating (a tiny
minority of dancers on the other hand... but I digress). The impetus for my
original investigation is solely operational efficiency - making it easier
for our volunteers and ourselves as organizers. It would be nice to
actually be able to dance at our own dances more often. :)
On Sun, May 15, 2016 at 5:54 PM, Dan Pearl via Organizers <
organizers(a)lists.sharedweight.net> wrote:
We operate on a basis of trust with our door-sitters
and the mix of
adult/youth varies during the year in unsurprising ways -- we just don't
feel like we need to capture that information.
4. Any system can be compromised by crooked door-sitter. They can wink at
their friends and wave them in for no fee. They could pocket some money
and not click the tally counter or put a tick-mark on the paper. Anything!
9 Jun
9 Jun
6:06 p.m.
New subject: Admission Table "Cash Register"?
I'm coming very late to this topic, sorry... but since I don't see anyone
else having mentioned this, I wanted to chime in. The blues dance I now run
in Seattle uses Square to track attendance and cash. It's simple to set up
and our door volunteers seem happy with it. We charge a sliding scale and
just have separate "items" for each dollar amount. When we used to have
"regular" and "student" prices we had buttons for those as well, and
a
custom price item for donations. Square automatically tracks the number of
each item sold, and the times.
On a tablet (we use an iPad, and I would assume it works on an Android
tablet as well), Square also does cash drawer tracking -- enter your
starting cash, track transactions, and enter your final counts; it'll tell
you whether you're off and by how much. It does not allow for cash drawer
tracking through the phone app, though. I'm not sure why not, or whether
they're going to add it eventually.
And of course, Square allows us to take credit cards too, which has pros
and cons but overall I'm very much in favor of it.
Koren
On Mon, May 16, 2016 at 12:53 PM Don Veino via Organizers <
organizers(a)lists.sharedweight.net> wrote:
Just in case there was any question, we have absolute
trust in our
volunteers and have had no instances of door sitter cheating (a tiny
minority of dancers on the other hand... but I digress). The impetus for my
original investigation is solely operational efficiency - making it easier
for our volunteers and ourselves as organizers. It would be nice to
actually be able to dance at our own dances more often. :)
On Sun, May 15, 2016 at 5:54 PM, Dan Pearl via Organizers <
organizers(a)lists.sharedweight.net> wrote:
We operate on a basis of trust with our
door-sitters and the mix of
adult/youth varies during the year in unsurprising ways -- we just don't
feel like we need to capture that information.
4. Any system can be compromised by crooked door-sitter. They can wink
at their friends and wave them in for no fee. They could pocket some money
and not click the tally counter or put a tick-mark on the paper. Anything!
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4 comments
4 participants
participants (4)
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Dan Pearl via Organizers -
Don Veino via Organizers
-
Koren A. Wake via Organizers
-
Lou Echeandia via Organizers