[Organizers] Storing & Cataloguing Web Assets

We are starting to collect pictures and copy for performers coming to play for our dances. I imagine that someday soon, we may start collecting videos. These assets come to us in a variety of forms - docs, pictures, links to web sites, text pasted into an email. Is there anyone who has any experience handling such materials who can advise a good way to organize them? We have a club Google Apps subscription, so Drive would appear attractive initially. However, we've had trouble figuring out how to organize materials in Drive in a way that shares the organization. In addition, we need a way to find the materials that have been stored. Thanks! Rich