Your formula seems fair and well-reasoned. I think that any formula can work, but the
most important thing in my opinion is to be transparent with the performers. It's
really important to know what to expect and I value working with "open"
organizers when I have my performer hat on.
For our monthly Belfast Flying Shoes dance, we do the following:
1. Each performer gets $100 guarantee, regardless of band size.
2. If a performer brings sound, they get an extra $50. If we hire someone else do sound,
we pay them $125. (The $50 plus $75 for the hassle factor of hauling it separately and
for monitoring the sound closely all night.)
3. We take out all standard expenses (about $315, to cover hall rent and other expenses
like door prizes, publicity expenses, website mgmt, tasty treats, etc.)
4. Any remaining money is divided as follows: 20% to our kitty (to cover for snowstorm
attendances, etc.) 80% to performers, divided equally. (We have never had a five person
band with a separately booked caller, but if we
did, we might consider something different, so as not to "penalize" the
caller for being paired with a larger than usual band. If the caller "comes
with" the band, we wouldn't worry about it since they'd know going into it
that they'd not make as much as with a smaller group.)
In times of lean attendance (ah, snow and sleet in Maine!) we pay out the performer/sound
fees first, and just cover the rest from our kitty.
Also, we have occasionally flexed our formula and given the performers a few dollars extra
if attendance was lean and their take was particularly small and their drive particularly
long (taking a bit less than our 20%) Once or twice we paid the caller a bit less than
the musicians (if the caller was me, and the same circumstances of small crowd and long
We don't have a maximum payout, but I'm curious if others do. And if so, what
their formula is.
Fun to hear how others handle these questions!
home 207-338-0979 cell 603-498-3506
Date: Tue, 13 May 2008 08:29:43 -0400
From: Dave Cain <eatbikenap(a)madriver.com>
Subject: [Organizers] Payout formula when there are 4 muscians?
My husband is on this list, while I'm on the caller list... so I am
using his sign-in to post this message.
Our dance committee is revisiting our payout formula and I'm
wondering how other dance organizers work their payouts when the band
isn't the typical trio. (For us, a trio is the standard.) When the
band is a four - person (or larger) group, do you adjust your
guarantee and payout formula? Do you do anything different when the
band is a two-person band?
Currently, we split everything after expenses evenly across all
performers (band and caller), when the band is comprised of two or
three members. If the band is a four-person band, we pay our
guarantee, and then we split the overage 75% to the band, and 25% to
the caller. Our thought in doing this was not to "penalize" the
caller for working with a band greater than our standard of trios.
I am looking for feedback on our existing payout formula and for an
understanding of how other groups operate. I plan to bring any
feedback generated from this list to our next dance committee meeting.
Stay in touch when you're away with Windows Live Messenger.