Thanks for this report!
Merry Kay Shernock
381 VT Rte 12 NO
Northfield, VT 05663
On Mon, 2/24/14, Alan Winston <winston(a)slac.stanford.edu> wrote:
Subject: Re: [Organizers] booking as a team?
Date: Monday, February 24, 2014, 6:17 AM
The Palo Alto, California Contra
dance has a programming committee with six or so members.
The two main approaches to booking staff here are
- send out a 'call for dates' to local callers and
musicians; if they're interested in playing they let us know
when they're available, and then
a program is assembled, working in chunks
of three months at a time.
- Track out of town people who are coming to the vicinity
for dance camps, etc, and sometimes solicit them for
off-cycle (we're usually Saturday,
but can have a special Monday) dates, or
participate in tours or mini-tours where out of town people
play local-ish dancers over a week or weekend.
There's usually more lead time on this
than on the other approach.
I'm the "booking coordinator" for the committee, which means
I send out the call for dates, collate the responses, and
make a proposed schedule out of that. I circulate the
draft schedule to the rest of the committee for responses;
they might notice things I haven't. (I don't always
get to our dance because I'm gigging elsewhere or have some
non-dance thing going on, so it's good to have other eyes
and ears who can note when bands or callers have off nights,
show improvement, etc.)
Another committee member tracks the out of town people more
closely. Another committee member organizes our
American Dance Week and assembles pre-and-post Dance Week
To keep from getting all our hands crossed, we communicate
on an email list, and we've recently taken to using Google
Calendar to track dates that have been booked ahead of the
regular booking cycle.
This produces a lot of email but everybody on the committee
is generally aware of what's going on. (It doesn't
work so well when trying to figure out goals beyond our
defaults of enjoyable evenings and nurturance of new talent,
and I'd actually like a bit more face to face than we get,
but it does work pretty well for divided responsibilities
without a lot of conflict or confusion, and it's less work
for me as booking coordinator than if I were trying to also
regularly woo out of town bands and callers.)
Whether anything like this approach would work for you
depends on personalities - this is Silicon Valley and we're
all fairly techy - and your particularities of booking.
On 2/23/2014 9:52 AM, Dana Dwinell-Yardley wrote:
I am training to be the booker for the Montpelier, VT,
dance under the
guidance of long-time booker Cindy Taska. We are
considering adopting a
team approach to booking -- in case something happens
to one person, to
share the load, to share the knowledge, to allow for a
We're finding it difficult to figure out how to share
the job in a way that
doesn't create more work for both people, though.
anyone else book for
their dance as a team, or do you all have one person
doing your booking?
Do you have any other booking tips or "best practices"
you do that are essential to making the whole process
work well, while I'm
Thanks for the shared wisdom!
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