Re: [Organizers] Admission Table "Cash Register"? - Organizers

15 May 2016

Hi Don,

What the Bay Area Country Dance Society uses is a sign-in sheet for insurance purposes. 
Each person signs in and checks the column if they are a BACSD member, not, or a student. 
No mark hopefully indicates a student or under-income donation.  This ideally gives us a
head count as well as indication of how many member, public, student rates were paid.  No
current way to track donation amounts. 

Claire (Campbell CA) 

Message: 1
Date: Sun, 15 May 2016 15:36:47 -0400
From: Don Veino via Organizers &lt;organizers(a)lists.sharedweight.net&gt;
To: Lou Echeandia &lt;lecheandia(a)aol.com&gt;
Cc: A list for dance organizers &lt;organizers(a)sharedweight.net&gt;
Subject: Re: [Organizers] Admission Table "Cash Register"?
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Thanks Lou, I like your gizmo!

We have a somewhat similar approach built into our accounting sheet (see
link below).

One side is for the door sitter's use and includes a tally area where they
make hash marks for attendance by type and record the various amounts
including the final cash box content at the end of their shift.

The back side is our committee accounting and talent, etc. payment records.
Each data element labeled with a [XX] code in bold on that sheet gets
entered into a google form -> spreadsheet for long term tracking and I've
built some basic error checking in there.

In my experience, the need to manually record the attendance is sometimes
forgot (particularly at the influx peak), resulting in deviation between
the counts and the final revenue. I usually end up back-calculating
attendance figures as a result.

Thanks again for sharing your approach!
-Don

Our accounting sheet is maintained at
http://mondaycontras.com/media/MonCon_Accounting.pdf

On Sun, May 15, 2016 at 2:17 PM, Lou Echeandia &lt;lecheandia(a)aol.com&gt; wrote:

...
  Hi, Don,

 Our dance organization has chosen a low tech solution that seems to have
 worked well.  We put together a cash box and four tally counters (shown in
 the photo) that yields statistics for correct count for attendance as well
 as a means for determining correct attendance recieipts - or at least an
 means of determining error.  The associated Dance Cash and Tally Box Record
 sheet provides a record and means of attaching any receipts for expenses
 that might have been necessary for the event, as well as the receipt for
 the cash deposit at the bank.

 Hope that is useful,

 Lou Echeandia
 Treasurer,
 Oakland County Traditional Dance Society  (OCTDS)

 -----Original Message-----
 From: Don Veino via Organizers &lt;organizers(a)lists.sharedweight.net&gt;
 To: A list for dance organizers &lt;organizers(a)sharedweight.net&gt;
 Sent: Sat, May 14, 2016 8:46 pm
 Subject: [Organizers] Admission Table "Cash Register"?

 Hey all,

 Do any of you have/use a program for your door sitters which acts as a
 cash register?

 I've done some research to find a suitable simple program or app and have
 not found one yet. Most of the truly simple ones are targeted at
 restaurants/bars. There are some ticketing applications but they're aimed
 at theatres, etc. and nothing inexpensive at all.

 Need to keep it super simple for the door sitters and am hoping to use a
 touch screen Android tablet as the interface. Would love to greatly speed
 up the tally and cash box/accounting process for the night, improve
 accuracy and potentially create single use volunteer passes on the spot.

 I've started hacking up something on my own but before I spend too much
 time there I thought I'd ask what others have done.

 -Don
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