1. What is the timing of the different parts of the dance(s)

first Fridays

6:30-7:30 Community dance, with open All-Comers Band (For Community Dance only it's $2 adults, $1 kids)

7:30-8:00 Social break

8:00-11ish Contra dance ($10 adults, $8 ages 13-20, $5 kids---price for just contras is same price as for attending both community dance and contra dance)

2. Is there food/potluck/? involved?

No, except at our annual "birthday" celebration of the series inception.  The last few years, our birthday treats have been a potluck cupcake tower and a clementine tower.  

Early on in the series we had a "tasty treat potluck", with savory or sweet finger foods.  This happened between the two dances, as a social break.  We eliminated it for a few reasons, including these: very few folks brought things to share and the series was subsidizing the food, parents of young children told us they didn't love the sweets before bedtime, it made a big mess to clean up before the contras.

3. How does the transition happen between family and contra? 

It's fast.  (Too fast, one might say.)  Usually it's about 20 minutes by the time we introduce the All-Comers Band and do community dance door prize drawing.  During the transition, contra performers are sound checking, people are milling about.

The All-Comers Band sets up in the "back" of the hall, which happens to be nearest the entrance and is opposite the stage where the contra performers set up.  This works well for us because the sound provider can set up for contras during community dance, contra performers can take their time to set up and plug in and tune. Then when the community dance ends, the All-Comers Band can similarly take their time cleaning up, so that there's less stress on either end.

4. Do younger kids stick around and not dance when contra starts? If so where are they and what are they doing?

Yes, sometimes with their families (parents, older siblings).  They sit down and watch from the sides.  Occasionally younger kids fall asleep at edges of hall.  When there are children who run wild, I appoint myself "chief grumpykins" and unequivocally remind them that this is a dance and they can dance or they can enjoy watching the dancers.  (Grumpykins comes out during the break too.  I have very low tolerance of running around.)

4b.  Do younger kids stick around and dance for contras? 

Yes.  A handful of very young kids (under 10), varies from month to month.  A strong contingent of under 18 dance at the contras, some of whom come early for the community dance, especially when bringing friends who are new dancers.  Most of the very young kids only stay for 1-2 of the dances in the contra portion of the evening.

5. Anyone have a play space for younger kids in the evenings?

Not us.

6. What do you do in terms of callers/bands for the family and contra portions?

Community dance - All-Comers Band, with stipend for band leadership; House caller, with stipend for calling.  All-Comers Band is open to all ages, instruments, skill levels; typically 25+ musicians each dance.  Last month age range was 5 - 75, including more than one parent/child/grandparent combo.  All-Comers Band musicians get a $2 discount on the contras plus chocolate, but  otherwise get no remuneration. 

Contra dance - Varied bands from Maine and beyond; Varied callers from Maine and beyond, with house caller leading about half the contras in a year.  All performers paid a per person guarantee, plus potential profit-sharing if there is money left after expenses.

7. Other things you feel are important details/considerations?