This is a fine topic for this list.  Please use reply-all as we usually do.  (For anyone not interested, please just delete the emails, or use your mail client to mute the topic or filter the messages directly to trash.)

Seth (moderator)

> On Aug 29, 2022, at 9:54 AM, Patrick McDonnell via Organizers <organizers@lists.sharedweight.net> wrote:
>
> PLEASE DO NOT 'RESPOND ALL' TO THIS.
>
> -----Original Message-----
> From: jim saxe via Organizers
> <organizers@lists.sharedweight.net>
> Sent: Sunday, August 28, 2022 10:54 PM
> To: organizers@lists.sharedweight.net
> Subject: [Organizers] Electronic admission
> payments
>
> As local dances begin starting up again in the
> "post-pandemic"  (?) era--or at least in an era
> when vaccines, tests, and good masks are readily
> available--a topic has come up that had already
> been mentioned occasionally in the late 2010s but
> that my local dance organization (BACDS, but I'm
> not writing officially on their behalf) had not
> yet addressed, namely people showing up at dances
> and wanting to pay admission electronically.
>
> I'd like to hear about experiences of any other
> dance organizations that have made the transition
> to accepting electronic admissions payments. For
> example, you might address any of the following
> topics:
>
> * What forms of payments have you started
> accepting? (Venmo? PayPal? Apple Pay? Google Pay?
> Square? credit cards? ...)
>
> * What other forms, if any, have local dancers--or
> prospective dancers--been asking you to accept?
> Are there specific reasons why you've started
> accepting particular forms but not others?
>
> * What general tips can you offer?
>
> * What pitfalls would you warn other organizers to
> avoid?
>
> * Did the transition to accepting electronic
> payments cause your organization to change
> anything about your admission price structures, or
> about the way you calculate and deliver performer
> pay, or about your organization's internal
> bookkeeping practices? (For example, if a dance
> series goes from getting almost all admission
> payments in cash, with only an occasional check
> now and then, to having a very high percentage of
> dancers paying electronically, then paying
> performers in cash at the end of the evening may
> become problematic.)
>
> * Do you know of cases where dance organizations
> did things regarding electronic payments that
> created unpleasant surprises for performers or for
> series programmers or for dance managers or for
> the treasurer or ...? It is apparently starting to
> be an unpleasant surprise for some prospective
> dancers to show up at a dance and learn that they
> can't pay with their phone, but it would be good
> if fixing that didn't create unpleasant surprises
> for anyone else.
>
> * What other important question(s) should I be
> asking that I've neglected?
>
> Note that my inquiry here is about regular dance
> series, not about special events such as dance
> camps and weekends, where attendees typically
> preregister and pay in advance.
>
> Note also that even without electronic payments
> different organizations have had different ways of
> doing things. So please consider whether there's
> anything people ought to know about how things
> work in your village in order to make sense of
> your reply. For example: A dance series might or
> might not have performer pay vary depending on
> total admission receipts or headcount. Performers
> might be paid in cash or by check, and if paid in
> cash they may or may not be asked to sign or
> initial a form acknowledging payment. One
> organization might run a single dance series and
> have a single person (say, the treasurer) always
> present to handle the money. Another might run
> multiple dance series in different cities; any
> series might have multiple dance managers so that
> no one person has to be manager too often; and
> there might not usually be a person present who
> has check-writing authority. Dance managers might
> have different degrees of facility with math
> and/or with technology. And so on.
>
> Thanks for any advice you can offer.
>
> Regards,
> --Jim
>
>
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