I don’t see anything about liability. I would definitely add something to the effect that you are not liable for someone getting hurt. You also might want to consider getting liability insurance. CDSS offers it.

Vicki


Sent from Yahoo Mail for iPhone

On Wednesday, March 26, 2025, 6:52 PM, Joe Harrington via Contra Callers <contracallers@lists.sharedweight.net> wrote:

I was called on Tuesday by someone looking for an hour of dancing at their church retreat this Saturday.  We talked and quickly agreed on the parameters.  Then, she asked for an invoice and a statement of work.  Hmmm.  I have not called that many one-night stands, and this is the first time I've been asked for either.  So, of course, I asked ChatGPT.  It produced the SOW below.  Is it missing anything important?  Does anyone here use a contract or SOW and is willing to share it?  (Is the SOW below in fact *your* SOW, scraped in the training of ChatGPT??)  The prompt was:

"Write the Statement of Work for a contract for a contra dance caller who will teach and lead community dances (circles, contra dances, and related dance forms) to a group for one hour. The caller will bring their own music and microphone and will connect to the host organization's sound system."

I looked at CDSS and found Erik Hoffman's excellent, short guide.  It has a super-simple SOW, too.  I'm wondering if there are terms one should add involving liability or such.  Should I be worried that, if one person doesn't like it, I won't satisfy the "enjoyable experience for all" clause? (I mean, I'll do my best!)

A quick search at CALLERLAB didn't turn up anything, but it's a big site.

Thanks,

--jh--
Joe Harrington
Contra dance caller and DJ
Organizer, Orlando Contra Dance
orlandocontra.org
FB: Orlando Contra Dance Community
Ig: orlandocontradance
contradancerjoe@gmail.com

Statement of Work (SOW)

Project Title: Contra Dance Calling Services

Prepared By: [Your Name/Organization]
Date: [Insert Date]
Contractor: [Caller’s Name]
Contractor Contact Information: [Caller’s Contact Information]

1. Purpose

The purpose of this Statement of Work (SOW) is to outline the responsibilities, deliverables, and terms of engagement for the contra dance caller who will teach and lead community dances, including circles, contra dances, and related dance forms, for a designated group.

2. Scope of Work

The contractor will provide the following services:

  • Dance Instruction and Leadership:

    • Lead a one-hour session of community dances, including but not limited to contra dances, circles, and related dance forms.
    • Provide clear and engaging instruction to participants of varying skill levels, ensuring an inclusive and enjoyable experience for all.

  • Music and Equipment:

    • Bring personal music and a microphone for the session.
    • Connect to the host organization's sound system to ensure audio clarity for all participants.

3. Deliverables

The contractor will deliver the following:

  • A one-hour dance session, including:

    • A selection of dances appropriate for the group’s skill level and experience.
    • Instructional guidance and support throughout the session.
    • A positive and engaging atmosphere that encourages participation.

  • Coordination with the host organization to ensure the sound system is set up and functioning prior to the start of the session.

4. Timeline

  • Date of Service: [Insert Date]
  • Time of Service: [Insert Time]
  • Duration: 1 hour

5. Location

The dance session will take place at [Insert Venue/Location], as agreed upon by both parties.

6. Payment Terms

  • The total fee for the services rendered will be [Insert Amount].
  • Payment will be made [Insert Payment Terms, e.g., upon completion of the service, within 30 days of the invoice, etc.].

7. Responsibilities of the Host Organization

The host organization will:

  • Provide access to the venue and ensure it is set up for the dance session.
  • Ensure the sound system is operational and compatible with the contractor’s equipment.
  • Promote the event to encourage community participation.

8. Cancellation Policy

  • Either party may cancel the engagement with [Insert Notice Period, e.g., 48 hours] notice.
  • In the event of cancellation by the host organization, any deposits or fees paid will be refunded, provided the notice period is adhered to.

9. Signatures

By signing below, both parties agree to the terms outlined in this Statement of Work.

Contractor Signature: ___________________________
Date: ___________________________

Host Organization Representative Signature: ___________________________
Date: ___________________________

This Statement of Work can be customized further based on specific needs or requirements. Be sure to fill in the placeholders with the relevant information before finalizing the document.

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