I call for weddings, camps, and other one-off events from a  perspective of community-building and "missionary work", rather than as a side hustle for income (which is a luxury). As such, the attitude of the client makes a difference to me.  Others have already mentioned consideration of whether it's a friend, or a long-time member of the dance community. If it's a stranger, I will ask for some details about the event to get a feel for what they're looking for -- where will this be held? What kind of floor does the venue have? etc.  I frame it as logistical questions (how far away is it (my travel time), but then I go and look up the venue and see what they charge for an event.  If this is a $10K wedding at a posh resort, I'll charge 4-figures, and they won't blink.  If it's a potluck on a family farm, I'll charge a "non-profit" rate on par with a regular evening dance, especially if it's not too far away.  

A big 2nd factor is how much of my day the entire event will suck up, from the time I leave my house until I'm home again. It's often a 6-hour day, for maybe 60-90 minutes of actual dancing. 

- Diane
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Diane Silver
Asheville, NC


On Tue, Nov 11, 2025 at 10:59 AM Joseph Erhard-Hudson via Contra Callers <contracallers@lists.sharedweight.net> wrote:
Thanks to everyone who has responded for your thoughtful and detailed replies!

Point of order: I seem to recall that we are asked to include name and location with our signatures. I could be misremembering, and it’s not a big deal, but location could be particularly relevant information to this discussion. 

I confess my mind boggled a bit at quoted fees into 4 figures, although it helped to know that those figures were (I believe) inclusive of sound, band and caller, came from folks who do this as their livelihood and who, I humbly concede, bring a level of professional experience and knowledge that similarly dwarf my own. It feels a bit like the semi-retired small-town solo lawyer helping a friend draw up a simple will, talking shop with his big-city colleagues in a partnership about what they would charge for a will with complex assets….

I’m similarly boggled at this glimpse into the wedding industry and its costs. To know that a fee of $1250-$1750 in US dollars might still be the cheapest part of an event … well, my one and only wedding (to my one and only former spouse) was put on for $1000 exclusive of jewelry in 1989 – about $2600 with inflation today. We were a frugal do-it-yourself couple with similarly inclined extended families and friends, held the wedding in my parents’ back yard with potluck, did not have a dance of any kind, and eschewed most of the other trappings that have been laminated onto present day weddings. We hadn’t been exposed much to traditional dance at the time: if we had been, it’s likely our budget would have risen substantially to include it. 🙂  I believed then and now that the best weddings are made by getting your loved ones together to do something you’d do to celebrate and introduce them if a wedding weren’t involved, and then tack on a marriage ceremony. Never once have I considered fireworks as part of a such a get-together…

I digress. Not to close the discussion, but this has been fun and enlightening. Thanks again for the comments so far and any yet to come. 

-j

Joseph Erhard-Hudson
Moscow, Idaho. 

Sent from my phone, which has odd ideas about formatting sometimes.

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