[Organizers] Admission Table "Cash Register"?

[Don Veino via Organizers]

Thanks Lou, I like your gizmo!

We have a somewhat similar approach built into our accounting sheet (see
link below).

One side is for the door sitter's use and includes a tally area where they
make hash marks for attendance by type and record the various amounts
including the final cash box content at the end of their shift.

The back side is our committee accounting and talent, etc. payment records.
Each data element labeled with a [XX] code in bold on that sheet gets
entered into a google form -> spreadsheet for long term tracking and I've
built some basic error checking in there.

In my experience, the need to manually record the attendance is sometimes
forgot (particularly at the influx peak), resulting in deviation between
the counts and the final revenue. I usually end up back-calculating
attendance figures as a result.

Thanks again for sharing your approach!
-Don

Our accounting sheet is maintained at
http://mondaycontras.com/media/MonCon_Accounting.pdf

On Sun, May 15, 2016 at 2:17 PM, Lou Echeandia <lecheandia at aol.com> wrote:

> Hi, Don,
>
> Our dance organization has chosen a low tech solution that seems to have
> worked well.  We put together a cash box and four tally counters (shown in
> the photo) that yields statistics for correct count for attendance as well
> as a means for determining correct attendance recieipts - or at least an
> means of determining error.  The associated Dance Cash and Tally Box Record
> sheet provides a record and means of attaching any receipts for expenses
> that might have been necessary for the event, as well as the receipt for
> the cash deposit at the bank.
>
> Hope that is useful,
>
> Lou Echeandia
> Treasurer,
> Oakland County Traditional Dance Society  (OCTDS)
>
>
> -----Original Message-----
> From: Don Veino via Organizers <organizers at lists.sharedweight.net>
> To: A list for dance organizers <organizers at sharedweight.net>
> Sent: Sat, May 14, 2016 8:46 pm
> Subject: [Organizers] Admission Table "Cash Register"?
>
> Hey all,
>
> Do any of you have/use a program for your door sitters which acts as a
> cash register?
>
> I've done some research to find a suitable simple program or app and have
> not found one yet. Most of the truly simple ones are targeted at
> restaurants/bars. There are some ticketing applications but they're aimed
> at theatres, etc. and nothing inexpensive at all.
>
> Need to keep it super simple for the door sitters and am hoping to use a
> touch screen Android tablet as the interface. Would love to greatly speed
> up the tally and cash box/accounting process for the night, improve
> accuracy and potentially create single use volunteer passes on the spot.
>
> I've started hacking up something on my own but before I spend too much
> time there I thought I'd ask what others have done.
>
> -Don
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