[Organizers] When to cancel dance?

[Dana Dwinell-Yardley via Organizers]

Wow, what a idea — canceling due to heat! Here in the frigid north, we
mostly have to worry about canceling because of snowstorms or ice storms.
Guess we all have our own extreme weather to worry about.

I'm attaching the cancelation procedure that our organizing group came up
with a couple years ago. The short version is that the person responsible
for opening the hall that night makes the call about weather safety by
Saturday morning, with help from other committee members if needed. We've
only had to implement this once, and it was a morning of many phone calls
between band members, committee members, caller, etc. (some of the band
members were willing to drive through the snow and ice, the caller and
other band members weren't, so it was tricky), and a pretty heart-wrenching
decision overall. We've maybe canceled two dances in 15 or 20 years.

For what it's worth, we set up our fans so that some of them suck air in
and others blow air out, to keep the airflow moving as much as we can. (We
have 3 or 4 box fans in the windows on on each side of the hall, other
windows and all the doors open, overhead fan on, extra fans for the stage
and band.) I would guess that we often dance in 80+ degree heat with 80% or
90% humidity in the summer. Dancers are good about drinking water, sitting
outside or in the basement to cool down, or going for a dip in the local
swimming hole after the dance! (I like your popsicle and ice policy,
Concord...)

Good luck,
Dana
Montpelier, VT

On Fri, Jul 22, 2016 at 1:34 PM, Jeff Kaufman via Organizers <
organizers at lists.sharedweight.net> wrote:

> On Fri, Jul 22, 2016 at 8:51 AM, Orin Nisenson via Organizers
> <organizers at lists.sharedweight.net> wrote:
> > I don’t understand the principle behind having the fans blow air into the
> > hall. Are you not just adding the hot outside air into an already hot
> room?
> > By blowing the air out the air movement will draw cooler air from the
> > basement, or other cooler areas, into the main hall.
> >
>
> The goal is to move as much air through the hall as possible, since
> the outside air is cooler than the inside, and the dancers are
> constantly heating up the inside air.  There's not much cool air to
> draw from other parts of this building.
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>



-- 
Dana Dwinell-Yardley
graphic design & layout
Montpelier, Vermont
802-505-6639
danadwya at gmail.com
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