[Organizers] Cancellation Policies
organizers at lists.sharedweight.net
Fri Dec 30 09:07:35 PST 2016
We have a similar group of intrepid dancers.
The only dance we ever cancelled in the last decade was because the band did not want to play in 100 degree heat and 90 percent relative humidity.
We have cut dances short because of squalls that sprang up after it was too late to cancel, so we got most of an evening of dance then.
The new leadership in our organization is trying to firm up a few practices an policies so everyone is on the same page, that's all.
bobfab at aol.com
From: Kathryn C. Millis <kathryn.c.millis at gmail.com>
To: bobfab <bobfab at aol.com>
Cc: organizers <organizers at lists.sharedweight.net>
Sent: Thu, Dec 29, 2016 7:16 pm
Subject: Re: [Organizers] Cancellation Policies
Ditto to several things Perry said, particularly under 4, use "ALL" method available, and have the policy on how you decide & when you post on your site, on flyers, in email, announced at events, etc.
Indianapolis, where I have been but am not currently on the board, used cancellation of evening events in the city schools as our main trigger because that was decided by a specific time and announced widely on tv & radio (etc.) We eventually needed more precision, as "Indianapolis Public Schools" evening events might be cancelled, but then one school would go ahead an hold an athletic event :( Unfortunately, we couldn't just name a specific school, since that school might not have events to cancel that night.
Over the years we also had to cancel a few times owners of the hall we danced at didn't want to risk liability, or require their staff to work.
Location of the hall relative to the core group of dancers and talent may tilt toward or away from cancelling events. Bloomington, IN, has not (I'm told) cancelled a regular dance since sometime in the 1970's because they have core members who live close enough to the hall to walk in (so far) any weather, and can come up with at least a handful of people who can dance (one while calling) and a musician. It can be zero outside, snowing, blowing, the scheduled band or caller might not be able to come, but if hell hasn't frozen over they're going to do at least a a couple of dances.
Kathryn C. Millis
On Thu, Dec 29, 2016 at 12:11 PM, via Organizers <organizers at lists.sharedweight.net> wrote:
In Rochester NY we are often blessed with unpredictably significant quantities of snow over a short time.
Generally speaking, it is known by 3pm if the evening dance will cancelled due to weather.
We are reviewing our procedures for canceling the dance, and wondered what other communities do to:
0) Decide if a dance should be cancelled?
We are thinking of basing it off Winter Storm Warning by National Weather Service
1) Let the community know the dance is cancelled
Easier if everyone knows to check for a Winter Storm Warning...
But post on website, and facebook event page are also done here
2) Compensate performers who have arrived or are en-route when the dance is cancelled.
In particular, touring performers who may be in the city on their way to the next gig...
Any thoughts are appreciated.
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